Adding a Government Voucher

Adding a Government issued voucher - for any various state vouchers such as Active Kids, First Lap, Splashing Back, KidSport, Fair Play etc - is a simple step of adding a new Tender Type in your Configuration so that you can then select this from your payment screen. 

** Note for New South Wales Centres **

NSW Centre families are able to redeem their Active Kids NSW Government Vouchers through SimplyPortal (customer portal). Please refer to: New South Wales Government Vouchers 

You can follow the steps in this article to add in a tender (payment) type: How to create a new Payment Type / Tender.

In a nutshell for adding a voucher tender type:

1. Go to Configuration and click on Tenders.

2. If you need to add a new voucher tender type, click on "Add Tender".

3. Put the Voucher name as the "Tender name". 

We suggest to tick "Collect note on payment" so that you can record the voucher number and/or child's name.

If you run an export to Xero, put in the Accounting Asset Code required.

You can add a sort order if you wish.

Then click "Add tender".

An example:

The voucher will now be available in your payment screen. 

To process a voucher payment, click "Make a payment" from the family finance, enter the amount and date, select the tender type and click "apply payment".

The second payment screen is where you will add in your note (eg. voucher number, child's name, any info you want to include) and click "process payment".

You will then receive your confirmation of payment message:

Last updated: 30 October 2024