How to create a new Payment Type / Tender

Modified on Tue, 30 Nov 2021 at 12:02 PM

Go to Configuration in the top menu, then select Tenders in the Financial section.

Click 'Add Tender'

Enter the name of the Tender, and update required tender settings as detailed below.

When all details are entered correctly, click 'Save Tender'.

Tender / Payment Field Definitions

Field Name	Description
Tender Name	Name of the Tender / Payment Type. This is displayed internally and externally (statements, receipts, on-line portal). Be sure to clearly describe the payment type.
Sort Order	This value controls the display order of the Tender when shown in a list of all Tender types. More common / popular Tender types will have a lower value than internal / administrative tender types. (Values: 0 to 100)
Is this a CASH Tender	Cash tenders are included in the daily bank amount and will activate the Cash Drawer to be opened (if cash drawer installed / in use)
Is this a CHEQUE Tender	Cheque Tenders require additional information to be collected. Tender amount is included in the daily bank amount.
Is this an ELECTRONIC Tender	Electronic Tenders (EFTPOS, Direct Credit, EFT etc) are not included in the daily bank amount.
Accounting Asset Code	If using the Accounting Package Export functions, this code is the 'Asset' account in your accounting package. If unsure, leave it blank.
Send SMS on Receipt	Family Payments only: if enabled, send an SMS receipt to the Family for a payment of this type.
Send E-Mail on Receipt	Family Payments only: if enabled, send an e-mail receipt to the Family for a payment of this type.
Send Detailed Information to Accounting Package	If using the Accounting Package Export functions, this option exports individual transactions to your accounting package - instead of a daily total. Best used for Direct Credit payments that can be easily reconciled in your accounting package.
Collect Note on Payment	Is a note / additional information required when processing a payment of this type? (eg: Voucher number or reason for internal credit)
Exclude from Last Payment calculations	Do not include this tender in payment calculations for 'Last Payment' date on a Family record. eg: an internal credit does not reflect a payment was made by the customer.