Sending Enrolment Details to Families

Modified on Fri, 19 Apr 2024 at 04:17 PM

Details of student Enrolments can be sent by email to an individual family or in bulk via a Communication Campaign.

Handy Hints: 

You can include the %%CURRENTENROLMENTS%% merge field in your Statement email template. 

Refer families to the SimplyPortal app (customer portal) where they can view their enrolments. 

Message Template

Your 'Student Enrolment Advice' email message template is located in Configuration -> E-Mail / SMS Templates in the 'System Notification Templates' section. You can edit the content by clicking on 'Edit Email'. We would recommend leaving the message content as generic as possible so that it can be used for varying reasons (e.g. sent to a new family on starting, or to an existing family who have had a change in enrolment). 

Wording within the %% signs is a Merge Field, meaning this information will automatically fill. 

The %%CURRENTENROLMENTS%% merge field will display Class day, time, level, teacher and next lesson date details as shown below:

The %%CURRENTENROLMENTSWITHAREA%% or %%StudentCurrentEnrolmentsWithArea%% merge fields will both display Class day, time, level, teacher, Area/Lane Designator and next lesson date details as shown below:

Sending to an individual family

Examples of times you may wish to send a 'Student Enrolment Email' could be for a change in enrolment or an assessment booking. 

From the Family's file, click on '(Send)' in the "Students" heading bar. This will then email to the Attendance contact.

Sending in bulk

To send this specific email in bulk, you will need to copy and paste the content into a new Custom Email Message Template. Some Centres opt to do this if they run lessons by school terms and have made bulk changes to enrolments.

An alternative is to include the %%CURRENTENROLMENTS%% or %%CURRENTENROLMENTSWITHAREA%% merge field in your statement email template so that will be included when you send out your bulk statements.

For more information on message templates or creating campaigns please refer to:

How to Create or Edit Message Templates

Creating Communication Campaigns

Last updated 19 April 2024

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