Field 1. Mandatory Field - Non Attendance Reason: Here you are able to see all of your "Non- Attendance Reasons". You need to select the reason you wish to use. To credit your families accounts you will need to have and select a reason with a "($)". To give a Make-up to the students, you will need to have and select a reason with a "(M)".
Field 2. Mandatory Field - Attendance Dates: Next you will need to select your attendance dates you wish to bulk non-attend. You can select multiple dates. Any dates that you do select your customers will be marked as non-attend with the reason selected. If it is just one day, put the same date in both fields.
Field 3. Mandatory Field - Class Time: Class times are important. If you are wanting to bulk non-attend ALL lessons for the WHOLE day then you can leave the times as is. If you ONLY want to bulk non-attend MORNING/AFTERNOON classes on the selected day/s you will need to set the times.
Fields 4, 5, 6 & 7. Optional Fields. We have enabled you to be able to select filters based on
- Fee Calculation templates
- Class Level
- Class Teacher
Fields 4, 5, 6 & 7 are all optional and allow you to Bulk non-attend based on more specific filtering.
If you would like to bulk non-attend ALL families you do not to fill out these options and you can just scroll to the bottom of the screen and click on the "Next" button.
If you wish to only bulk non-attend certain families by limiting any of these things, you can use these filters to do so and click on the "Next" button.
4. A confirmation screen will appear next with a list of the lessons to be bulk non-attended, showing the non-attendance reason, and the "Credit Invoice Effective Date" that you need to select.
When processing for a long amount of time, this date should fall outside the dates you are processing. For example if processing for a whole Term make the effective date the day after your billing cycle ends. This is the date that will be used for Calculated Value Direct Debits. For more information see bottom of article.
Click save at the bottom of the screen.